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2017 House of Delegates Proposed Resolutions

Reference committees evaluate resolutions and present well-informed recommendations to the House of Delegates based on the best information and advice available. The officers of the association determine the number and type of reference committees and appoint a chairperson and members for each. Members are selected for reference committees based on their expertise in that subject area.

Resolutions are sometimes referred to the next year’s House of Delegates so more information can be gathered to evaluate if the policy or position statement should be adopted. In 2016, three resolutions were referred to ASDA committees for further investigation. The outcomes of these referred resolutions are listed under the House Reports.

 House Reports 


Education & Licensure 

200-2017      Amendment to Current Statements of Position or Policy ‘A-5 Disclosure of Graduation Requirements’
 
201B-2017      Board Substitute – Deferred Action for Childhood Arrivals and Undocumented Students in Dental School
 
201-2017      Deferred Action for Childhood Arrivals and Undocumented Students in Dental School
 
202-2017      Amendment to Current Statements of Position or Policy ‘E-4 Sensitivity to Diversity’
 
203-2017      Amendment to Current Statements of Position or Policy ‘A-10 Dental Degree Designations’ 


Membership & Professional Issues 

300-2017      ASDA Membership Dues Increase
 
301-2017      Amendment to Current Statements of Position or Policy ‘A-16 Dental School Participation in Lobby Days and Organized Dentistry Events’
 
302-2017      Rescission of Current Statements of Position or Policy ‘A-13 Dental Student Participation in the Give Kids a Smile Program’
 
303-2017      Professional Oaths for Dental Students
 
304-2017      Teledentistry in Dental Education
 
305-2017      Touro College of Dental Medicine ASDA Chapter 


Governance 

400-2017      Amendment to Bylaws Article IV. Leadership, Section 3. ‘National Leader’
 
401-2017      Amendment to Bylaws Article VII. Elections, Section 1. Candidacy, ‘A. Official Candidate’
 
402-2017      Rescission of Bylaws, Article VII. Section 2. ‘Nomination’
 
403-2017      Amendment to Bylaws Article VIII. Standing Committees
 
404-2017      Rescission of Bylaws Article IX. Special Committees
 
405-2017      Amendment to Standing Rules of the House of Delegates, Section 2. Organization of the House of Delegates, B. ‘Seating’ 
 
406-2017      Amendment to Standing Rules of the House of Delegates, Section 7. Elections, A. ‘Candidate Information’
 
407-2017      Amendment to Standing Rules of the House of Delegates Section 7. Elections, B. ‘Election Code of Conduct’ 
 
408-2017      Amendment to Standing Rules of the House of Delegates Section 7. Elections, C. ‘Presentation of Platform to the House of Delegates’
 
409-2017      Amendment to the Standing Rules of the House of Delegates, Section 7. Elections, F. ‘Casting Ballots’ 


 

EDUCATION AND LICENSURE RESOLUTIONS


Resolution Number: 200-2017

Title: Amendment to Current Statements of Position or Policy ‘A-5 Disclosure of Graduation Requirements’

Reference Committee Assignment: Education and Licensure

Sponsor(s): 2016-2017 Governance Work Group

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The Governance Work Group encourages dental schools to distribute changes in graduation requirements as soon as possible to ensure that students can adjust accordingly; therefore, be it

RESOLUTION

Resolved, that ASDA’s Current Statements of Position or Policy ‘A-5 Disclosure of Graduation Requirements (1997, revised 2002)’ be amended to read as follows:

A-5 Disclosure of Graduation Requirements (1997, revised 2002) 
It is the position of the American Student Dental Association that dental schools are responsible for:

  • Informing their students of all graduation requirements upon enrollment., and for 
  • Providing related guidelines including initial licensure information and explanations of these requirements.
  • Informing students of changes in curriculum in a timely manner. 

Resolution Number: 201B-2017

Title: Board Substitute – Deferred Action for Childhood Arrivals and Undocumented Students in Dental School

Reference Committee Assignment: Education and Licensure

Sponsor(s): 2016-17 Board of Trustees

Financial Impact: None

Board of Trustees Comments: Since laws and executive orders may change over time, the Board recommends broader language that supports federal and state measures that allow undocumented students to be admitted into dental school. The Board believes this resolution should be an amendment to the E-4 Sensitivity to Diversity policy which supports the recruitment of a diverse applicant pool for dental school admission. Therefore, the Board recommends a yes vote on the substitute resolution.

Reference Committee Comments:  

Background: In 2012, President Obama announced his plans for the Deferred Action for Childhood Arrivals (DACA) program. This program allows qualifying undocumented students the ability to be granted employment authorization and deportation relief that can be renewed every two years. Since this policy has been in effect, undocumented students have “come out of the shadows” and have been exploring post-secondary, graduate and doctorate options.

In December 2016 the Association of American Medical Colleges released a statement supporting the admittance of DACA students into Medical School. This organization actively supports these students in their professional programs. Unfortunately, the states are divided in their support for DACA. While states are powerless to make changes to DACA, they do control the availability of funding for the benefits available to individuals under deferred action.

Given the current political climate, it is important that all predental and predoctoral students are adequately represented by ASDA. Since ASDA represents all predoctoral and predental students regardless of immigration status, it is important these students be fully supported the American Student Dental Association; therefore, be it

RESOLUTION

Resolved, that ASDA’s Current Statements of Position or Policy ‘E-4 Sensitivity to Diversity (1993, revised 2002, 2014)’ be amended to read as follows:

E-4 Sensitivity to Diversity (1993, revised 2002, 2014)
It is the position of the American Student Dental Association that each dental school should assure that its faculty and administration are sensitive to the cultural diversity and changing demographics of today's dental students. Care must be taken to ensure that the dental school provides a safe and humane environment for all students and all members of the dental team, both physically and psychologically. Sexist, discriminatory, or other similarly insensitive language and practices are totally unacceptable.

Faculty members should review their course content and styles to use inclusive language, to eliminate all potentially offensive language and graphics, and to present information in an objective manner which is sensitive to differences in gender, ethnicity, age, religion, politics, and physical abilities.

The American Student Dental Association defines diversity as: differences and variations among and between individual characteristics, demographics and professional choices, including, but not limited to, race, religion, ethnic background, gender, socioeconomic status, sexual orientation, gender identification and gender expression. ASDA recognizes the unique challenges faced by these diverse populations of students.

ASDA supports the recruitment of an applicant pool that represents the continually diverse population. ASDA supports federal and state measures that allow undocumented student admittance and matriculation into dental schools. ASDA supports the promotion of access to care for underserved diverse populations through legislative advocacy at the state and national levels. ASDA supports the development and enhancement of opportunities to create open communication regarding diversity among associations within organized dentistry.

ASDA supports the incorporation of diversity training and cultural competence as part of dental education. ASDA supports the retention of diverse dental students and new dentists in organized dentistry.

Resolution Number: 201-2017

Title: Deferred Action for Childhood Arrivals and Undocumented Students in Dental School

Reference Committee Assignment: Education and Licensure

Sponsor(s): Eddie Ramirez, First Delegate, Oregon

Financial Impact: None

Board of Trustees Comments: See Board Substitute Resolution 201B-2017

Reference Committee Comments:  

Background: In 2012, President Obama announced the Deferred Action for Childhood Arrivals (DACA) program, which allowed certain undocumented students to be granted employment authorization and deportation relief that can be renewed every 2 years. Since this policy went into effect, undocumented students have “come out of the shadows” and have been exploring post secondary, graduate and doctorate options.

Until recently, many dental schools had no knowledge on the background of undocumented students and how to manage their applications. Certain schools have adopted to allow DACA students to apply and be admitted while others have done the opposite. Since the acceptance of the program, pre dental candidates into dental schools have been rejected from programs, without formal evaluation of their application, while those accepted into programs receive some to minimal support from national organizations.

The Association of American Medical Colleges released a statement, supporting the admittance of DACA students into the Medical School and has actively been supporting these students. With current political stances, DACA risks being removed, therefore leaving this group of students vulnerable and unsupportive.

It is important, for all pre dental and pre doctoral students to be represented and supported by ASDA. DACA and undocumented students have unfortunately been treated unfairly due to their status, and have to find loop holes to be able to achieve their professional goals.

With DACA and undocumented students, now being a part of dental school programs around the nation, it is important they be supported the American Student Dental Association; therefore, be it

RESOLUTION

Resolved, that ASDA support the Deferred Action for Childhood Actions program which allows undocumented students’ admittance and matriculation into dental schools, and be it further

Resolved, that ASDA encourage dental schools to evaluate applications fairly regardless of immigration status.

Resolution Number: 202-2017

Title: Amendment to Current Statements of Position or Policy ‘E-4 Sensitivity to Diversity’

Reference Committee Assignment: Education and Licensure

Sponsor(s): Rachel Kim, Buffalo
  Jesse Adamson, President-Elect, Buffalo
 

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: There is currently no statement of support in ASDA’s policies regarding academic accommodations for religious and cultural observations. Given today’s global political climate, religious and cultural tolerance is something all dental practitioners and institutions should underscore. While current policies support a safe social environment, a protective clause that protects the academic rights of students in observance is needed. Dental institutions should be flexible in working with and for their diverse students; therefore, be it

RESOLUTION

Resolved, that ASDA’s Statements of Position or Policy ‘E-4 Sensitivity to Diversity (1993, revised 2002, 2014)’ be amended to read as follows:

E-4 Sensitivity to Diversity (1993, revised 2002, 2014)
It is the position of the American Student Dental Association that each dental school should assure that its faculty and administration are sensitive to the cultural diversity and changing demographics of today's dental students.

Care must be taken to ensure that the dental school provides a safe and humane environment for all students and all members of the dental team, both physically and psychologically. Sexist, discriminatory, or other similarly insensitive language and practices are totally unacceptable. Faculty members should review their course content and styles to use inclusive language, to eliminate all potentially offensive language and graphics, and to present information in an objective manner which is sensitive to differences in gender, ethnicity, age, religion, politics, and physical abilities.

The American Student Dental Association defines diversity as: differences and variations among and between individual characteristics, demographics and professional choices, including, but not limited to, race, religion, ethnic background, gender, socioeconomic status, sexual orientation, gender identification and gender expression. ASDA recognizes the unique challenges faced by these diverse populations of students.

ASDA supports the recruitment of an applicant pool that represents the continually diverse population. ASDA supports the promotion of access to care for underserved diverse populations through legislative advocacy at the state and national levels. ASDA supports the development and enhancement of opportunities to create open communication regarding diversity among associations within organized dentistry.

ASDA supports the incorporation of diversity training and cultural competence as part of dental education. ASDA supports the retention of diverse dental students and new dentists in organized dentistry.

ASDA supports reasonable academic accommodations for religious and cultural observances. 

Resolution Number: 203-2017

Title: Amendment to Current Statements of Position or Policy ‘A-10 Dental Degree Designations’

Reference Committee Assignment: Education and Licensure

Sponsor(s): Becky Bye, First Delegate and Colorado ASDA President, Colorado

Financial Impact: None

Board of Trustees Comments:  

Reference Committee Comments:  

Background: Currently, ASDA maintains a position that it “encourages the administrators of all U.S. CODA-accredited dental schools to confer a DDS or DMD degree for all U.S. dental school graduates.” Statement of Position or Policy, Section A-10-Dental Degree Designations (2000, revised 2012, 2015).

In the United States, the DDS or DMD degree comprise the only two degrees in U.S. accredited dental schools. The dental profession’s recognition of two degrees is an anomaly amongst similarly situated professions; most professions which require a graduate degree and rigorous licensing processes have professionals unified under one degree, and this degree is recognized by the general public to ensure that the professional has completed the requisite academic requirements for that profession. For example, allopathic physicians have an MD degree while osteopathic physicians have a DO degree, which are indeed different degrees with different training requirements. All optometrists have an OD degree. Lawyers have a JD degree. These professions do not generally have other degrees that they recognize as the degree for that profession.

While the distinction between a DDS and DMD is purely semantic, many members of the general public, and even within the health community, are unaware of the equivalent nature of the degrees and may make assumptions about the merits or hierarchy of the two degrees. Providing support for the award of one degree will further unify the voice of dentists and the dental community. It will also avoid confusion about the degree requirements for dentists. This resolution proposes that ASDA encourages the use of DDS as the sole degree for U.S dental school graduates, since the DDS degree was the first designated degree in the United States for dentists; therefore, be it

RESOLUTION

Resolved, that ASDA’s Current Statements of Position or Policy ‘A-10 Dental Degree Designations (2000, revised 2012, 2015)’ be amended to read as follows:

The American Student Dental Association encourages the administrators of all U.S. CODA-accredited dental schools to confer a DDS or DMD degree for all U.S. dental school graduates.

MEMBERSHIP AND PROFESSIONAL ISSUES RESOLUTIONS


Resolution Number: 300-2017

Title: ASDA Membership Dues Increase

Reference Committee Assignment: Membership and Professional Issues

Sponsor(s): 2016-17 Executive Committee

Financial Impact: Yes

Board of Trustees Comments: The Board believed it was important to ensure the Association had the opportunity to grow over the next ten years. The expanded office space will allow ASDA to increase the services and benefits it provides to its members in the future. Therefore, the Board recommends a yes vote.

Reference Committee Comments:  

Background: Per HOD 103-2004, ASDA national dues are considered on an annual basis by the Board of Trustees. The last dues increase was approved in 2016 and will be implemented in 2018.

The ASDA office lease expired on December 31, 2016. After 10 years in the space, the staff was at capacity with no room for any future growth.

The ASDA Board reviewed data on membership trends, finances, strategic planning and programming. The Board agreed that based on past growth and future opportunities, the office should expand to accommodate the anticipated growth in the next 10 years. The Board approved a 10 year lease that includes an expansion of 1200 square feet in the office. This will allow for a 14% increase in staff to manage the expected growth in advocacy initiatives, non- dues revenue, membership and leadership training.

ASDA national dues are currently $63, $80 and $93 for predental, predoctoral and international members, respectively. In 2018, dues will increase to $68, $85 and $98 for predental, predoctoral and international members. A dues increase of $3 is needed to fund the additional rent for the next 10 years; therefore, be it

RESOLUTION

Resolved, that ASDA national dues for active predoctoral, predental and international dental student membership increase $3 from established dues effective for the 2019 membership year.

Resolution Number: 301-2017

Title: Amendment to Current Statements of Position or Policy ‘A-16 Dental Student Participation in Lobby Days and Organized Dentistry Events’

Reference Committee Assignment: Membership and Professional Issues

Sponsor(s): 2016-17 Governance Work Group

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The Governance Work Group agreed to amend the policy to make it more succinct and more inclusive of all organized dentistry events that students might participate in; therefore, be it

RESOLUTION

Resolved, that ASDA’s Current Statements of Position or Policy ‘A-16 Dental Student Participation in Lobby Days and Organized Dentistry Events (2016)’ be amended to read as follows:

A-16 Dental Student Participation in Lobby Days and Organized Dentistry Events (2016)
The American Student Dental Association encourages U.S. dental schools to allow the dental school curriculum to accommodate students interested in participating in national and state-level events related to organized dentistry when appropriate., including lobby days.

ASDA emphasizes the necessity for Sstudents taking advantage of such curriculum accommodations should to be in good academic standing. and maintain appropriate academic standards, while making up all missed work in a timely fashion. 

Resolution Number: 302-2017

Title: Rescission of Current Statements of Position or Policy ‘A-13 Dental Student Participation in the “Give Kids a Smile” Program’

Reference Committee Assignment: Membership and Professional Issues

Sponsor(s): 2016-17 Governance Work Group

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The Governance Work Group determined that support for Give Kids a Smile and other organized dentistry events is already included within the A-16 policy. The work group agreed to remove this duplicate policy; therefore, be it

RESOLUTION

Resolved, that ASDA’s Current Statements of Position or Policy ‘A-13 Dental Student Participation in the “Give Kids a Smile” Program (2005)’ be rescinded:

A-13 Dental Student Participation in the “Give Kids a Smile” Program (2005)
The American Student Dental Association encourages U.S. Dental Schools that participate in the "Give Kids a Smile" Program to allow the dental school curriculum to accommodate the students interested in participating in the event. 

Resolution Number: 303-2017

Title: Professional Oaths for Dental Students

Reference Committee Assignment: Membership and Professional Issues

Sponsor(s): 2016-17 Council on Professional Issues
  John Barrett, Boston
  Steven Feldman, Legislative Liaison, District 3, Maryland
 

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The 2016 ASDA House of Delegates charged the 2016-17 Council on Professional Issues with investigating and determining the feasibility of developing a universal professional oath for dental students (Resolution 311-2016), similar to the Hippocratic Oath taken by medical students or newly licensed physicians.

In order to determine whether such an oath would be reasonable and appropriate, the Council administered surveys to both school administrators and dental students. The deans of student affairs at fifteen schools were contacted, as well as all ASDA chapters’ first delegates. Findings revealed the following:

  • The vast majority of schools (98% according to first delegate respondents) are currently utilizing a white coat ceremony during which a professional oath is taken.
  • The professional oaths used by schools vary considerably on source, being both student- and faculty-created, as well as having components from outside sources (e.g. ADA Code of Professional Conduct and Principles of Ethics, The Dentist’s Pledge, Nightingale Pledge, etc.).
  • A number of students and administrators saw value in a universal professional oath for dental students, however,
  • The majority of respondents also valued their respective schools’ traditions in which their oaths were steeped.

Due to the wide variety of feedback, the Council deems it unfeasible to develop a universal professional oath for dental students. The Council determined that the creation of a universal oath would be both difficult to implement and potentially infringe upon various schools’ existing traditions. In lieu of developing a professional oath, the Council supports the already widespread efforts of schools to engage their students with white coat ceremonies and student-driven professional oaths; therefore, be it

 

RESOLUTION

Resolved, that the American Student Dental Association supports dental schools that institute a professional oath for its students during white coat ceremonies; and be it further

Resolved, that ASDA recommends that dental school administrators and faculty include students in the development and periodic evaluation of the professional oath; and be it further

Resolved, that the adopted policy be distributed in Spring 2017 to all deans of all dental schools, as well as offices of student affairs.

Resolution Number: 304-2017

Title: Teledentistry in Dental Education

Reference Committee Assignment: Membership and Professional Issues

Sponsor(s): 2016-17 Council on Professional Issues
  Abby Halpern, Chair of the Council on Advocacy, Georgia
  Douglas Reid, Legislative Liaison, Meharry
 

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The Comprehensive ADA Policy Statement on Teledentistry1 was adopted at the 2015 ADA House of Delegates. This policy supports teledentistry as a modality of care delivery by dental professionals within their scope of practice while adhering to all state and federal laws and abiding by the ADA Code of Professional Conduct and Principles of Ethics. The policy includes a description of the different forms of teledentistry, patients’ rights when receiving care via teledentistry, reimbursement considerations and more.

In brief, the identified forms of teledentistry2 are as follows:

  • Live video (synchronous): Video conferencing between a patient and a health care provider
  • Store-and-forward (asynchronous): Secure transmission of a patient’s records to a health care provider who uses the information to evaluate the patient and/or render a service outside of a real-time interaction
  • Remote patient monitoring (RPM): An auxiliary collects data and transmits that information to a dentist who manages the patient’s overall care
  • Mobile health (mhealth): Using devises such as laptops, computers and phones to communicate dental-related educational information to the patient

The ADA policy served as the impetus for ASDA resolution 310-2016 Comprehensive Statement on Teledentistry, which called for a thorough review of the ADA policy and consideration of the needs of dental students related to teledentistry in education. The resolution tasking the 2016-17 Council on Professional Issues with investigating the feasibility of developing a comprehensive policy on teledentistry was adopted by the 2016 ASDA House of Delegates.

The Council surveyed and communicated with deans of both academic and clinical affairs at a variety of dental schools. Findings revealed significant gaps in the utilization of teledentistry within dental schools and its incorporation into classroom and clinical curricula.

The following are manners in which teledentistry could be employed in a dental school setting:

  • Student and faculty video conferencing with a patient at a remote site
  • Student participation with faculty in the collection, transmission and/or evaluation of patient records at a community-based location or mobile clinic
  • Student consultation with specialists utilizing records previously collected and securely transmitted
  • Student demonstration of public health practice and promotion of oral health literacy via mobile educational resources on the internet, computer and phone applications

Including teledentistry in dental education would support the following standards3 required by the Commission on Dental Accreditation (CODA):

  • 2-15 on competency in patient-centered approaches for promoting, improving and maintaining oral health
  • 2-16 on managing a diverse patient population and having interpersonal and communications skills to function successfully in a multicultural work environment
  • 2-17 on applying legal and regulatory concepts related to the provision and/or support of oral health care services
  • 2-18 on applying the basic principles and philosophies of models of oral health care delivery
  • 2-19 on communicating and collaborating with other members of the health care team to facilitate the provision of health care
  • 2-25 on offering opportunities and encouraging students to engage in community-based learning experiences

While the existing ADA policy is suitable and complete for practicing dentists, considerations within dental education are not explicitly expressed. To better prepare students to serve their communities by addressing access to care limitations without the risks associated with mid-level providers, teledentistry should be incorporated into both didactic and clinical predoctoral education; therefore, be it

RESOLUTION

Resolved, that the American Student Dental Association supports the Comprehensive ADA Policy Statement on Teledentistry; and be it further

Resolved, that ASDA encourages dental schools to incorporate teledentistry into their respective didactic curricula and to utilize teledentistry in clinical settings when appropriate; and be it further

Resolved, that the adopted policy be distributed in Spring 2017 to dental school deans, offices of academic affairs and clinical affairs and shared with the American Dental Association, the American Dental Education Association, and the American Association of Public Health Dentistry.


Sources:  

  1. Comprehensive ADA Policy Statement on Teledentistry. ADA Current Policies: Adopted 1954-2015. Accessed at https://www.ada.org/~/media/ADA/Member%20Center/Members/current_policies.pdf?la=en. 
  2. What you need to know about teledentistry. Douglas Reid. ASDA News. August 2016. Accessed at http://editiondigital.net/display_article.php?id=2549632&view=326130. 
  3. Commission on Dental Education: Accreditation Standards for Dental Education Programs. 2016. Accessed at https://www.ada.org/en/coda/current-accreditation-standards. 
  4. Virtual dental homes offer way to get care to the underserved. ADA News. September 6, 2016. Accessed at http://www.ada.org/en/publications/ada-news/2016-archive/september/virtual-dental-homes-offer. 
  5. House passes guidelines on teledentistry. ADA News. December 7, 2015. Accessed at http://www.ada.org/en/publications/ada-news/2015-archive/december/house-passes-guidelines-on-teledentistry. 
  6. The ethics of teledentistry. Kris Mendoza, DDS. Mouthing Off, The Blog of the American Student Dental Association. January 6, 2014. Accessed at http://www.asdablog.com/the-ethics-of-teledentistry/. 

  

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Resolution Number: 305-2017

Title: Touro College of Dental Medicine ASDA Chapter

Reference Committee Assignment: Membership and Professional Issues

Sponsor(s): 2016-17 Executive Committee

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The Touro College of Dental Medicine expressed interest in establishing an ASDA chapter; therefore, be it

RESOLUTION

Resolved, that Touro College of Dental Medicine ASDA Chapter be recognized as an ASDA chapter pending completion of the requirements as stated in the Standing Rules of the House of Delegates and confirmation by the Board of Trustees.

GOVERNANCE RESOLUTIONS


Resolution Number: 400-2017

Title: Amendment to Bylaws Article IV. Leadership, Section 3. National Leader

Reference Committee Assignment: Governance

Sponsor(s): 2016-2017 Governance Work Group

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The Governance Work Group determined a need to update ASDA’s governance documents to clarify the definition of ASDA national leaders; therefore, be it

RESOLUTION

Resolved, that ASDA’s Bylaws Article IV. Leadership, Section 3. National Leader be amended to read as follows:

Section 3. National Leader

National leaders are members of the association who serve on the Board of Trustees or any of its standing committees. National leaders Standing committee members are appointed by the Board of Trustees in accordance with the Standing Rules of the Board of Trustees.

Resolution Number: 401-2017

Title: Amendment to Bylaws Article VII. Elections, Section 1. Candidacy, A. ‘Official Candidate’

Reference Committee Assignment: Governance

Sponsor(s): 2016-2017 Governance Work Group

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The GWG determined that the language needed to be amended to reflect updated processes. In 2017, ASDA published a new magazine, Contour, in place of ASDA News and Mouth. The GWG agreed to amend ASDA’s governance documents to stay relevant as communication methods evolve; therefore, be it

RESOLUTION

Resolved, That ASDA's Bylaws Article VII. Elections, Section 1. Candidacy, A. ‘Official Candidate’ be amended to read as follows:

A. Official Candidate

An eligible member wishing to be an official candidate for president/vice president, speaker of the House of Delegates or district trustee must submit an application and required materials to the executive director by the established deadline. An oOfficial president/vice president or speaker of the House candidates isare named on the ASDA website in ASDA News, receives formal district caucusing privileges and has his/her name printed on ballots.

Resolution Number: 402-2017

Title: Rescission of Bylaws, Article VII. Section 2. ‘Nomination’

Reference Committee Assignment: Governance

Sponsor(s): 2016-17 Governance Work Group

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: Since this information relates to the procedures of the House of Delegates, the Governance Work Group determined that this content should be placed into the Standing Rules of the House of Delegates; therefore, be it

RESOLUTION

Resolved, that ASDA's Bylaws, Article VII. Section 2. ‘Nominations’ be rescinded:

Section 2. Nomination

An official candidate shall be formally nominated on the floor of the House of Delegates at the association’s Annual Session by a predoctoral member who is not a current or former national leader of the association. A write-in candidate may be nominated by a predoctoral member on the floor of the House of Delegates following the nomination of official candidates. Nomination is not required for eligibility.

Resolution Number: 403-2017

Title: Amendment to Bylaws Article VIII. Standing Committees

Reference Committee Assignment: Governance

Sponsor(s): 2016-2017 Governance Work Group

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The GWG determined there was a need to clarify the definition of the standing committees of the association.

As the Governance Work Group is the only work group of the association and is comprised of Board members, it is a subcommittee of the Board and will be further explained in the Standing Rules of the Board of Trustees; therefore, be it

RESOLUTION

Resolved, that ASDA’s Bylaws Article VIII. Standing Committees be amended to read as follows:

Article VIII. Standing Committees

Standing committees of the association are councils, work groups and the Editorial Board. The Board of Trustees appoints these council chairs and associates, work group chairs and the Editorial Board members. The Executive Committee assigns board members to all standing committees. and work groups.

Resolution Number: 404-2017

Title: Rescission of Bylaws Article IX. Special Committees

Reference Committee Assignment: Governance

Sponsor(s): 2016-2017 Governance Work Group

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: Since the Board of Trustees oversees the appointment of special committees, the Governance Work Group determined that this process should reside in the Standing Rules of the Board of Trustees; therefore, be it

RESOLUTION

Resolved, that ASDA’s Bylaws Article IX. Special Committees be rescinded:

Article IX. Special Committees

A special committee of the association is a task force. A task force performs specific tasks not assigned to a standing committee. The task force ceases to exist after the final report is submitted or until otherwise specified. The Executive Committee or Board of Trustees may appoint the chair and members of the task force, subject to approval by the Board of Trustees.

Resolution Number: 405-2017

Title: Amendment to Standing Rules of the House of Delegates, Section 2. Organization of the House of Delegates, B. ‘Seating’

Reference Committee Assignment: Governance

Sponsor(s): 2016-17 Governance Work Group

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The Governance Work Group found that this rule was unclear and did not explain the intent of the seating; therefore, be it

RESOLUTION

Resolved, that ASDA's Standing Rules of the House of Delegates, Section 2. Organization of the House of Delegates, B. ‘Seating’ be amended to read as follows:

Delegates are seated on the House floor by chapter and district. Trustees are seated on the House floor with the delegates from their respective districts. The Executive Committee is seated on the front stage with the speaker and secretary of the House (executive director). Invited guests and council chairs are traditionally seated at the back of the House floor. Alternate delegates and other staff members and guests are traditionally seated behind the House floor.
The secretary and staff shall arrange for the seating of delegations in the House of Delegates. following district numeric order, provided that in each successive year the first set of delegations comprising a district will be returned to the end of the list for the next Annual Session. The seating chart rotates on an annual basis to promote fairness.

Resolution Number: 406-2017

Title: Amendment to Standing Rules of the House of Delegates, Section 7. Elections, A. ‘Candidate Information’

Reference Committee Assignment: Governance

Sponsor(s): 2016-17 Governance Work Group

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The GWG determined that the language needed to be amended to reflect updated processes. In 2017, ASDA published a new magazine, Contour, in place of ASDA News and Mouth. The GWG agreed to amend ASDA’s governance documents to stay relevant as communication methods evolve; therefore, be it

RESOLUTION

Resolved, that ASDA's Standing Rules of the House of Delegates, Section 7. Elections, A. ‘Candidate Information’ be amended to read as follows:

President/vice president and speaker of the House candidates’ letter of intent and CV’s can be found on the ASDA website at least three weeks prior to the Annual Session.
President/vice president candidates’ platforms are posted electronically can be found on the website, are published in the issue of ASDA News immediately prior to Annual Session and are distributed to participants at the Annual Session.

Resolution Number: 407-2017

Title: Amendment to Standing Rules of the House of Delegates Section 7. Elections, B. ‘Election Code of Conduct’

Reference Committee Assignment: Governance

Sponsor(s): 2016-17 Governance Work Group

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The Governance Work Group reviewed the Election Code of Conduct and agreed to address the following issues:

  1. That candidates for elected office can use the official ASDA logo on campaign documents.
  2. That the rules on violations was repetitive and recommend revising the sentence.
  3. That information related to nominations to the House of Delegates belongs in the Standing Rules of the House of Delegates as this document governs procedures. The added language to this rule was taken from the Bylaws; therefore, be it

RESOLUTION

Resolved, that ASDA's Standing Rules of the House of Delegates, Section 7. Elections, B. ‘Election Code of Conduct’ be amended to read as follows:

All president/vice president and speaker of the House of Delegates candidates must agree to the following guidelines before beginning their election campaigns. The intent of these guidelines is to encourage fair campaigning by ASDA members and maintain dignified and courteous conduct.

  1. Candidates and their supporters shall not use ASDA central office stationery or business cards issued by the central office to promote and support a candidate. However, the use of the official ASDA logo on campaign materials is permitted. 
  2. Candidates shall not, and shall not cause or request their supporters to, make negative personal comments against their opponents or refer disparagingly to other candidates, but should focus the campaign on their own positive attributes rather than on negative characteristics of the opposing candidate.
  3. There shall be no packaged food, other gifts or campaign tokens distributed or used by the candidates as part of the candidates’ campaigns. These items include but are not limited to badges, clothing, pins, and other small campaign tokens with the candidate’s name, signs, banners or printed material.
  4. Entertaining by the candidates will not be permitted in any suite or meeting room reserved or funded by ASDA.
  5. A candidate may solicit a delegate or alternate delegate by phone, mail, e-mail, social media or fax; however the ASDA central office will not provide any of this information.
  6. Candidates are only permitted to use their own personal funds for their campaign.
  7. Third party endorsements (such as corporate sponsors or other professional organizations) are not allowed.

In the event that the Board of Trustees adopts a resolution related to the candidacy of an individual member seeking a president/vice president or speaker of the House position, trustees must provide the aforementioned resolution to their caucuses during the first caucus following the board decision. The candidate must be informed of the resolution prior to the first caucus meetings following the board decision so that the candidate may choose to address this issue during the candidate’s speech and/or caucus forums. The Executive Committee and Board of Trustees may address the House of Delegates in regards to this issue if they deem it necessary.

The officers of the association shall be charged with the implementation and monitoring of these guidelines and has the power to remove a candidate from the ballot. Upon receipt of a written complaint, or upon initiation of a review of campaign-related material, the officers shall determine if a violation has occurred. If a violation has occurred, which will be determined by a majority of voting committee members, the president shall send written notification of the violation to the candidate. Any candidate so adjudicated shall have an automatic right of an expedited appeal to the officers via electronic meeting or other timely means. If a violation has occurred, as determined through this process, the candidate shall be deemed to have forfeited his or her status as a candidate and may not be elected to office in the subsequent election. Any officer that is a candidate must declare a conflict of interest.

Each president/vice president or speaker of the House candidate must be officially nominated by a person of his or her choice at the House of Delegates Business Meeting II scheduled on Thursday morning. An official candidate shall be formally nominated on the floor of the House of Delegates at the association’s Annual Session by a predoctoral member who is not a current or former national leader of the association. A write-in candidate may be nominated by a predoctoral member on the floor of the House of Delegates following the nomination of official candidates. Nomination is not required for eligibility. Nominators will be allowed 1 minute maximum to nominate and introduce their candidate, including a brief explanation of the candidate’s experience and previous ASDA positions held. Should there be fewer than three official candidates for president/vice president or fewer than one official candidate for speaker of the House, it is the responsibility of the House to nominate someone from the floor. Each president/vice president and speaker of the House candidate must also designate an escort who will serve as a neutral party and escort each candidate through the caucuses. The escort will be responsible for monitoring the door and time.

Each candidate receives a copy of these guidelines and a statement to sign, certifying that he/she has read the guidelines; promises to abide by them; will immediately report any deviations of which he/she becomes aware to the officers of the association; and will notify and try to correct any supporter upon learning of an actual or potential deviation.

Resolution Number: 408-2017

Title: Amendment to Standing Rules of the House of Delegates Section 7. Elections, C. ‘Presentation of Platform to the House of Delegates’

Reference Committee Assignment: Governance

Sponsor(s): 2016-17 Governance Work Group

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The Governance Work Group determined there was a need to clarify the presentation procedures for candidates who are running for president/vice president; therefore, be it

RESOLUTION

Resolved, that ASDA’s Standing Rules of the House of Delegates Section 7. Elections, C. ‘Presentation of Platform to the House of Delegates’ be amended to read as follows:

Each candidate for president/vice president will have exactly seven (7) minutes to present his or her platform to the members of the House of Delegates. Each candidate for speaker of the House will have exactly five (5) minutes to address the House of Delegates. During speeches, projectors will only display headshot, name, graduation year and school. Presentations will be given in alphabetical order by last name, beginning with candidates for president/vice president. All candidates who are not addressing the House will be escorted out of the room. Delegates are not permitted to pose questions to the candidates at this time. A staff member will keep time and signal the candidate.

Resolution Number: 409-2017

Title: Amendment to Standing Rules of the House of Delegates, Section 7. Elections, F. ‘Casting Ballots’

Reference Committee Assignment: Governance

Sponsor(s): 2016-17 Governance Work Group

Financial Impact: None

Board of Trustees Comments: The Board recommends a yes vote.

Reference Committee Comments:  

Background: The Governance Work Group recommends amending the statement to reflect the current balloting process; therefore, be it

RESOLUTION

Resolved, that ASDA's Standing Rules of the House of Delegates, Section 7. Elections, F. ‘Casting Ballots’ be amended to read as follows:

Election polls are open on the first day of House of Delegates business. Delegates are responsible for voting during the specified time this time period and must present valid credentials to the election staff in order to receive a ballot. Elections are conducted by secret written ballot. Only certified delegates are permitted to participate in the elections of the House of Delegates.
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