This information will help you and your chapter coordinate appointments on Capitol Hill. We hope to get maximum coverage of Congress, and ensure students can visit their home members of Congress. This will help ASDA members from all schools see who is covering which members, and will allow those students attending schools out of their home state to see who they can contact to join another appointment.
All appointments should take place on Tuesday, April 8, beginning at 9:30 a.m.
If people from your school want to attend another meeting (for example, someone from UCLA who is from Massachusetts wants to meet with Sen. Elizabeth Warren) you’ll know who you’ll have to contact. Talk to your Legislative Coordinators if you have questions.
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Scheduling Congressional Appointments
Registered participants should schedule their congressional
appointments as soon as possible (no later than Monday, March 31). To
avoid double-booking appointments, have one person coordinate the
congressional appointments and know upfront how many people will be
coming with. If you have a large group of people, you may want split up
so you can visit more offices.
How to schedule appointments:
- Find the elected officials for your state and congressional district in ASDA Engage.
Put in both the home zip codes of the attendees and the zip code of your
- Call your legislators’ offices in Washington, D.C. and ask to speak with the offices’ scheduler (e-mails can often go overlooked). You can use this sample script if you’d like to. Identify yourself as a student from your dental school and that you'd like to set a 15-30 minute appointment for Tuesday, April 8 for X people. Your first appointment can be scheduled as early as 9:30 a.m. after the photo at the Capitol. Allow at least 25 minutes between House/House-side meetings and at least 35 minutes between House/Senate-side meetings. Consider making all house appointments and all senate appointments in similar time frames (ie: all house in morning and senate in afternoon). Be flexible and accept a visit with a staff member if you cannot see the Representative or Senator.
- Report an appointment by clicking the "Add a New Row" link below and entering the appropriate information and submit. You can go back to edit your appointment by clicking on the "Edit" link next to your entry in the table.
Sample script for scheduling appointments:
- Can I speak with the office scheduler?
- I am ______ from ____ Dental School in your state or district from the state you represent.
- I will be on Capitol Hill on Tuesday, April 8 for National Dental Student Lobby Day for the American Student Dental Association. I would like to meet with Senator _____/Representative_____ or a member of their legislative staff. I would like to discuss the issues impacting dental students, such as student debt.
- Do you have any available appointment times on that day?
- Print up business cards for your chapter. Congressional offices might ask for them.
- Assume that it will take at least 20 minutes to walk from the House side (south) to the Senate side (north) of Capitol Hill.
- There are three House office buildings (Cannon, Longworth and Rayburn) and three Senate office buildings (Hart, Russell and Dirksen).
- Remember to be flexible and accept a visit with a staff member if you cannot see the Congressman or Senator. Request 15 to 30 minutes per meeting.
- COMMUNICATE with the chapters in your district! If you have students from other states attending Lobby Day on behalf of your school, consider asking if there are other appointments to attend. It’s not unreasonable, for example, for a Colorado resident going to school in Nebraska to attend appointments for lawmakers from both states.
- If you have multiple schools in your state please coordinate so that multiple appointments are not made in the same office.
- For further assistance contact the Legislative Coordinator in your district for assistance.