Chapter Leadership by Position

In This Section

The chapter is an important component in ASDA’s structure. Each chapter has chapter leaders that manage the local chapter, represent ASDA in the program and maintain an open dialogue between national ASDA and local ASDA.

ASDA chapters must have a president, vice president, secretary and treasurer. Chapter leaders must be members of ASDA.

President

The president is responsible for the representation and overall management of their local ASDA chapter. The president implements necessary improvements to strengthen and build their chapter and should assign the following chapter management responsibilities to appointed or elected leaders of the chapter:

Recruiting and retaining members
Establishing and maintaining a functional chapter structure and developing governance documents to reflect structure
Selecting and managing the local leadership team
Participating in local and state dental society activities
Planning chapter activities
Communicating chapter and national initiatives to members
Leading advocacy efforts on behalf of members

Vice President/President Elect

The person in this role must understand the overall goals of the chapter. This role oversees the daily activity of the chapter’s business and will step in to oversee chapter business if the president is unavailable. Specific responsibilities include:

To assist the President in the performance of his or her duties.
To preside at chapter meetings in the absence or incapacity of the President.
To represent the Association as ASDA second delegate, and to attend the national ASDA
Annual Session and regional meetings in this capacity.

Secretary

The secretary is responsible for records maintenance and preparing for and documenting local chapter. Specific responsibilities include:

To take minutes at chapter meetings and maintain records of all pertinent chapter business.
To maintain the chapter files, as applicable and including the chapter affiliation agreement, bylaws, google drive, dropbox and associated emails.

Treasurer

The treasurer serves as the chief financial officer and manages all finances of the chapter. Specific responsibilities include:

Create and monitor chapter budget
Handle chapter banking transactions
Approve and process all requests for funds from other chapter leaders
File annual report at the end of the year to comply with IRS
Work closely with the membership chair in maintaining accurate records of membership payments received and the timely submission of remittance to national ASDA.

Membership Chair

The membership chair is responsible for the recruitment and retention of members and educating members on the benefits of ASDA. Specific responsibilities include:

If chapter is not auto-enroll, recruit first-year, advanced standing/IDP students and non-member upperclassmen and connect with national ASDA to register members
If chapter is auto-enroll, work with the school and/or sponsors to ensure renewal of current members and collection of information for D1s and new advanced standing students
Organize membership drives and events to introduce students to ASDA
Organize ‘ASDA Fever Week’
Educate members on national and local benefits
May submit membership data and dues payments to national ASDA through the chapter portal
Maintain chapter membership records

Legislative Liaison (LL)

The LL serves to inform members of local, state and national legislative issues of interest to dental students and the profession. Specific responsibilities include:

Organize grassroots initiatives including, but not limited to, ADPAC membership drives, meet and greets, ASDA Action, voter registration drives and lunch & learns
Educate chapter members on ASDA advocacy initiatives
Organize activities for Advocacy Month
Remain current on legislative issues that affect dental students within their state; communicate information to the chapter and the district legislative coordinator
Report chapter activities to the legislative coordinator as needed
Participate in or organize state lobby day
Develops annual chapter advocacy goals

Wellness Chair

The wellness chair oversees all activities and initiatives for members focused on health and well-being. Specific responsibilities include:

Organize wellness events throughout the year for members
Sign up your chapter to participate in Wellness Month
Educate members about resources for all five dimensions of wellness
Encourage members to participate in monthly wellness challenges
Work with administration to ensure members are aware of all on-campus health and wellness resources

Events/Fundraising Chair

The fundraising chair manages all activities and initiatives that raise funds for the chapter or a charitable organization. Specific responsibilities include:

Organize the annual vendor fair, golf outing, auction or other events that raise funds for the chapter
Oversee sales of apparel, food, supplies or other items to raise funds
Work with community service chair to identify charitable organizations to donate funds to
Contact local, regional and national organizations regarding sponsorship of events and lunch and learns
Coordinate lunch and learns with vendors

Predental Chair

The predental chair is responsible for the promotion and management of predental membership and related activities. Specific responsibilities include:

Recruit predental members to ASDA and educate students about member benefits
Reach out to local predental clubs to promote ASDA Predental Membership
Organize a Predental Day at the dental school and encourage attendees to join ASDA
Educate predental members on transitioning from ASDA predental to predoctoral membership

Social Media/Communications Chair

The social media/communications chair oversees all efforts to communicate to members through the website, newsletters, social media, email and other means. Specific responsibilities include:

Create and maintain chapter website
Create and distribute chapter newsletter, either via print or electronically
Create social media pages for chapter to highlight events, news and share content from national ASDA
Work with committee chairs to communicate chapter activities and opportunities to members
Develop chapter logo and brand all events with logo, signage and/or banner